Attendance Reporting

Full-day absence, late arrival, or early check-out

Report Attendance Using One of These Methods

Please be sure to provide:

  • Your child’s full name
  • The teacher’s name
  • The reason for the absence, late arrival, or early checkout
    • If reporting an ill child, include symptoms, especially if they have fever, nausea, vomiting, sore throat, and/or cough. If your child has a diagnosis from a healthcare provider, please include that information.

It is important for the school to know if your child has contracted a communicable disease such as chicken pox, conjunctivitis, or strep throat.

Please submit the Prearranged Absence Form in advance to request a prearranged absence from school. 

Attendance Procedures and Requirements

Virginia State Law

Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused. According to School Board Regulation 2234, after the fifth unexcused absence, the school is to refer the student to the attendance officer.

Dental and Medical

Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time for your scheduled appointment.

Unexcused Absence

Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work but are not obligated to provide assignments prior to family or student vacations.

Tardy Student Arrival

Tardy students arriving at school late must first report to the office for correction of attendance records. Car riders arriving tardy should be brought to the front of the school building and accompanied into the office by a parent/guardian.

Release of Student

If a child must leave early, parents are requested to send a note, or call in advance; they must sign the child out in the office at the appropriate time. The note/call should specify the name of the adult picking up the child if it is not the parent.  To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office and for you to arrive on time for your scheduled appointment.

We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form with parent permission.  Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.